Features
School and college management — organised by product area
Browse by category. Each capability shows whether it is available, planned, optional or on the integration roadmap.
Student Management
From online application through enrolment, learner records, promotion and student cards.
Online application
Available- Complete applications online
- Personal and guardian details
- Programme / grade selection
- Supporting document uploads
- Application submission
- Application status tracking
Student admission
Available- Review applications
- Approve or reject
- Request additional documentation
- Convert applicants into enrolled students
- Allocate grade / programme / class
- Generate admission records
Student management
Available- Student profiles
- Guardian details & contacts
- Academic history & documents
- Student status
- Grade / class / programme allocation
- Transfer management
- Promotion / progression
- Student reports
Student cards
Available- Generate student ID cards
- Printable card format
- Student photograph
- Institution information
- Unique student ID
- QR / barcode-ready architecture where implemented
Academic Management
Configure school or college structures, timetables, assignments, assessments and academic reports.
Timetable creation
Available- Class timetables
- Student timetables
- Teacher / lecturer timetables
- Venue allocation
- Subject / module allocation
- Programme timetables
- Academic schedule management
Conflict detection and automatic timetable generation are on the product roadmap — not claimed as live unless implemented.
Assignment management
Available- Create assignments
- Deadlines
- Student viewing & online submission
- Teacher / lecturer marking
- Feedback
- Assessment tracking
Student reports
Available- Term / semester reports
- Progress reports
- Assessment reports
- Results
- Attendance information
- Academic performance
School calendar & events
Available- Academic calendar
- Exams
- School / college events
- Meetings & holidays
- Important dates
- Announcements for authorised users
Campus Operations
Attendance registers and campus operational tools including visitor management on the roadmap.
School attendance register
Available- Student daily attendance
- Class attendance
- Staff attendance where configured
- Absence & late recording
- Attendance history & reporting
- Parent visibility where enabled
Visitor management
Planned- Visitor sign-in
- Visitor details & purpose
- Person / department visiting
- Arrival and departure times
- Visitor history
- Security desk access
QR visitor passes, gate access and access control are optional future integrations.
Communication
Keep administration, teachers / lecturers, students, parents and staff informed from one platform.
Integrated communication
Available- Individual and bulk messages
- Class, grade, programme and campus messages
- Parent communication
- Emergency announcements
- SMS
Push notifications and WhatsApp integration are planned optional channels.
Finance
Fees and finance modules for institutional money management — delivered according to implementation status.
Finance management
Planned- Institution finance dashboard
- Income & expenses
- Budget tracking
- Student accounts
- Invoices, statements & receipts
- Outstanding balances
- Campus and institution-wide finance reporting
Full accounting capabilities are not claimed until implemented. Multi-currency and multi-year finance are architectural targets.
Fees collection
Planned- Fee structures by grade / programme / student
- Balances, statements & receipts
- Outstanding fees & payment tracking
- Parent account visibility where enabled
- Payment reminders
Online payment gateways and EFT reconciliation are planned integrations — gateway brands are only named when live.
HR & Payroll
Staff, leave and payroll capabilities for schools and colleges — status-driven so claims stay accurate.
Staff management
Planned- Staff profiles & employment information
- Departments & roles
- Teacher / lecturer allocation
- Qualifications & documents
- Employment status
Leave application
Planned- Leave requests by type and date
- Approval / rejection workflow
- Leave history
- Leave balances where applicable
Payroll
Planned- Salary profiles
- Earnings, deductions & allowances
- Payroll periods & payslips
- Payroll reports & history
Country-specific tax or statutory payroll compliance is not advertised unless genuinely implemented for that country.
Reporting
Advanced reporting across academics, attendance, finance, admissions and administration.
Academic reports
Available- Student results
- Class / subject / programme performance
- Assessment results
- Promotion eligibility
- Academic trends where configured
Attendance reports
Available- By learner, class, grade, programme
- By campus (when multi-campus is enabled)
- By date period
Finance & admissions reports
Planned- Fee collection & outstanding balances
- Income / expenses / payment history
- Applications, acceptance and enrolment
Administration reports
Available- Student demographics
- Campus statistics where applicable
- Staff information
- User activity where configured
Exports
Available- PDF exports where implemented
Excel and CSV exports are planned where not yet implemented.
Portals
Dedicated experiences for students, parents / guardians and teachers / lecturers.
Student portal
Available- Profile
- Timetable
- Assignments & submission
- Assessments, results & reports
- Attendance
- Calendar & announcements
- Documents & academic progress
Teacher / lecturer portal
Available- Assigned classes & subjects / modules
- Student records
- Attendance registers
- Timetables
- Assignments, assessments & marks
- Student reports
- Announcements, calendar & communication
Parent / guardian portal
Available- Learner profile
- Attendance & timetable
- Assignments, assessments, results & reports
- Calendar & announcements
- Academic progress
- Fee information where enabled
Fees are not the sole purpose of the parent portal — academic visibility is the priority.
Security & Administration
Institution administration with Super Admin controls and granular role-based access.
Institution administration
Available- Institution profile
- Academic years, terms / semesters
- Grades, programmes, classes
- Subjects / modules & departments
- Staff, students & guardians
- Roles, permissions & user management
- Documents, announcements, calendar & reporting
Super Admin
Available- Create, edit, disable and delete users where permitted
- Assign roles & permissions
- Restrict access
- Enable / disable modules
- Manage campuses (as multi-campus rolls out)
- Manage institutional settings
Data backup & recovery
Available- Automated database backups where configured
- Secure backup storage
- Recovery procedures
- Protection against accidental data loss
Backup frequency is deployment-specific and not published as a fixed claim here.
Integrations
SMS, email and a South African SA-SAMS integration roadmap — with optional future channels.
Messaging integrations
Available- SMS
WhatsApp, push notifications and payment / access-control integrations are planned or optional.
SA-SAMS
Integration roadmap- Student data import / export
- Attendance synchronisation
- Marks / results synchronisation
- Student identifiers
- Grade / class mapping
- Academic data transfer
Not marketed as official partnership, government certification or DBE approval.
See SchoolHub in action
Request a demo and walk through the platform with our team. We will map it to how your institution actually operates.